Full Time Wedding Planning Assistant

Objectives of this Role

• Manage all aspects of event planning and meeting strict deadlines and budget demands

• Nurture and build relationships with vendors, venues, and other industry contacts to craft and implement creative and logistical aspects of all events

• Coordinate with internal staff, clients, vendors, and others to establish needs for events, and serve as liaison throughout the planning process

• Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials

• Oversee client experiences from conception through post-event, managing on-site preparations, production, and event breakdown, ensuring consistent, high-level service throughout all phases

• Maintain a comprehensive database of industry contacts, vendors, and venues

• Be on-site on the event day and troubleshoot and handle any issues that arise
  

Skills and Qualifications

• A minimum of 1 year of experience in events or related field

• Strong interpersonal and communication skills

• Excellent organizational skills, including multitasking, time management, and meticulous attention to detail

• Written and spoken proficiency in English and Spanish. Our clientele is mainly from the United States, and English is used to communicate with them.

• Live in Costa Rica. The position is remote, but you will be required to assist on wedding days. Most weddings take place in Guanacaste, but can occur throughout the country. Accommodations and transportation will be provided as needed.
  

All resumes must be set to hello@thetropicalcode.com if you qualify for this position.